Latest approved minutes from the Pearl River Valley Water Supply District
MINUTES OF A MEETING OF THE BOARD OF DIRECTORS OF
THE PEARL RIVER VALLEY WATER SUPPLY DISTRICT
HELD ON THURSDAY, DECEMBER 15, 2011 AT 9:30 A.M.
IN THE OFFICE OF THE DISTRICT LOCATED AT 115 MADISON
LANDING CIRCLE, RIDGELAND MS 39157
The regular meeting of the Board of Directors of the Pearl River Valley Water Supply District was held at 9:30 a.m., on Thursday, December 12, 2011 at the District’s main office. Samuel Mitchell, who presided, called the meeting to order.
Members Present: Pete Burkes, John Locke, Kenny Latham, Phillip Crosby, Samuel Mitchell, Vernard Murrell, Ramie Ford, Jim Carraway, John Arledge, Keith Allen, Trey Bobinger
Members Absent: Jack Winstead, Robert Webb
Others Present: John Sigman, Greg Burgess, Jim Tohill, Craig Hunt, Susan McMullan, Steve Clark, Jason Temple, Perry Waggener, Issac Morris, Sharon Larry
Upon consideration of the minutes of a regular meeting of the Board of Directors held on November 17, 2011, a motion was made by Kenny Latham, seconded by W. C. Gorden, for the minutes to be approved as presented. The vote was as follows: For: Burkes, Locke, Latham, Crosby, Mitchell, Murrell, Ford, Carraway, Arledge, Allen, Bobinger. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY.
Jim Tohill presented the commissioning of Issac Morris, as an Officer of the Reservoir Patrol. Based on information presented, the Board made a finding that Mr. Morris has completed the educational training requirements of a course of study, prescribed and conducted by the Mississippi Law Enforcement Officers’ Training Academy, is of good moral character and has not been convicted of any crime involving moral turpitude, and that he is qualified to be commissioned as a Patrol Officer of the Pearl River Valley Water Supply District pursuant to “Pearl River Valley Water Supply District Security Act of 1978” upon taking the Oath of Office. Upon recommendation of the Patrol Chief and General Manager, a motion was made by John Arledge, seconded by John Locke, that Mr. Morris be so commissioned as an Officer of the District and that his commission with the Oath endorse upon it shall be entered in “Exhibit to Minutes” file, thereby becoming a part of these minutes. The vote was as follows: Burkes, Locke, Latham, Crosby, Mitchell, Murrell, Ford, Carraway, Arledge, Allen, Bobinger. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY.
John Arledge presented the following: Shoreline Development and Environmental Quality Committee recommendations:
I. John Sigman presented the request for an easement modification at Grants Ferry and Spillway Road. He stated that there was a BP gas station that has been closed for three years, located on the south west corner of Grants Ferry and Spillway Road, and that Mr. Bradley Morris is renovating the property. Mr. Morris is asking for permission to put a sign on the ingress and egress easement that the District granted BP near Spillway Road. The District is working with Mr. Morris to propose a low profile logo type sign. John Sigman stated in return, Mr. Morris has agreed to landscape and maintain landscaping on the easement. A motion was made by John Arledge, seconded by, Pete Burkes to approve an easement modification at Grants Ferry and Spillway Road to require landscaping and maintenance, without rights of succession. The vote was as follows: For: Burkes, Locke, Latham, Crosby, Mitchell, Murrell, Ford, Carraway, Arledge, Allen, Bobinger. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY.
II. John Sigman presented the Telepak Easement. John Sigman stated that Telepak is a company that installs fiber optic cable. He stated that Telepak is asking for permission to install cable from the Madison side below the dam to Highway 471. He stated that the District appraised the easement at $105,000.00. John Sigman stated that Telepak is aware that the District will be installing a new sewer line and Telepak has agreed that at the locations where the communication cable system crosses the route of the sewer line, Telepak shall, at no cost to the District, relocate and maintain its buried cable system in a manner as to not interfere with the installation of sewer lines. John Sigman recommends approval subject to final review by the District’s attorney. A motion was made by John Arledge, seconded by Pete Burkes, to approve the Telepak Easement. The vote was as follows: For: Burkes, Locke, Latham, Crosby, Mitchell, Murrell, Ford, Carraway, Arledge, Allen, Bobinger. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY.
III. Greg Burgess discussed the Federal Highway mandated requirement to maintain traffic sign retroreflectivity. He stated that this plan can be adopted by the local entity. Greg Burgess is asking the Committee for approval to develop a regional traffic sign retroreflectivity maintenance and management plan. He stated the District will follow the regulations set by the Metropolitan Planning Organization (MPO) in regard to traffic signs retroreflectivity maintenance. Greg Burgess stated that the study is based on National requirements. A motion was made by John Arledge, seconded by Vernard Murrell, to develop a regional traffic sign retroreflectivity maintenance and management plan. The vote was as follows: For: Burkes, Locke, Latham, Crosby, Mitchell, Murrell, Ford, Carraway, Arledge, Allen, Bobinger. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY.
IV. Greg Burgess presented a proposal from Burns Cooley Dennis Engineering on Geotechnical Final Design for the P6 area. He stated the Burns Cooley Dennis Engineers submitted a proposal to conduct final geotechnical design and provide construction oversight and remedy of the seepage conditions in the vicinity of Ross Barnett Dam Station 194+90 (P6 area). He advised the Board that the total estimated fee for completing the final geotechnical design is $62,000.00 and the construction engineering services is estimated to cost $ 83,000.00. Greg Burgess recommends that the Committee accept the proposal from Burns Cooley Dennis Engineers on Geotechnical Final Design and Construction Engineering Services. Greg Burgess stated that Mr. Dennis indicated to him that the completed plan will be submitted in March of 2012. A motion was made by John Arledge, seconded by W. C. Gorden, to accept the proposal from Burns Cooley Dennis Engineers on Geotechnical Final Design and Construction Engineering Services as included in the Exhibits to these minutes. The vote was as follows: For: Burkes, Locke, Latham, Crosby, Mitchell, Murrell, Ford, Carraway, Arledge, Allen, Bobinger. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY
Jack Winstead presented the following: Executive Committee recommendations:
Perry Waggener presented a proposed MOU between Pearl River Valley Water Supply District on behalf of the Reservoir Patrol and Mississippi State University on the behalf of the Social Science Research Center for the Mobile Officer Virtual Environment and e-City Mississippi, (Electronic Citation) Project. Perry Waggener stated last month he presented a MOU on Mobile Data Terminals (MDT), form the Mississippi Department of Public Safety. Chief Waggener stated that the e-Cite MOU is an extension of the Mobile Data Terminals MOU from Mississippi Department of Public Safety. He stated that Reservoir Patrol Office was asked to be a pilot project for e-Cite. Chief Waggener stated that e-Cite is an Electronic Citation program, which will allow the patrolman to have a scanner in the vehicles that will allow the officer to transmit citations electronically to the courts; the officer will not have to be present in court to swear to the citation. He stated that this is a great opportunity for the District. Pearl River Valley Water Supply District will be the only agency, other than the Highway Patrol Office, to have the capability of issuing Electronic Citations. A motion was made by Phil Crosby, seconded by Trey Bobinger to approve the MOU with Mississippi State University as included in the exhibits to minutes therefore becoming part of the minutes. The vote was as follows: For: Burkes, Locke, Latham, Crosby, Mitchell, Murrell, Ford, Carraway, Arledge, Allen, Bobinger. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY
Kenny Latham presented the following: Parks Policy Committee recommendations:
I. Greg Burgess asked for permission to accept the proposal from Neel-Schaffer for design and construction engineering services of Phase I of Fannin Landing Boat Ramp Project. Greg Burgess stated that last month the Committee discussed an update of the MOU with the Department of Wildlife, Fisheries and Parks. He stated that the District is waiting on the Federal funding commitment prior to entering into the final agreement. Greg Burgess stated that the estimated cost will not exceed $25,000.00 for design and $ 25,000.00 for construction engineering services of Phase I of Fannin Landing Boat Ramp Project. Greg Burgess recommends approval of the proposal from Neel-Schaffer Engineering for design and construction engineering services of Phase I of Fannin Landing Boat Ramp Project, pending the confirmation of the federal grant by the Department of Wildlife, Fisheries and Parks. A motion was made by Kenny Latham, seconded by Phillip Crosby, to approve the proposal from Neel Schaffer Engineering for design and construction engineering services of Phase I, of Fannin Landing Boat Ramp Project, with execution of the agreement subject to approval of the federal grant. The vote was as follows: For: Burkes, Locke, Latham, Crosby, Mitchell, Murrell, Ford, Carraway, Arledge, Allen, Bobinger. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY
II. Greg Burgess asked for permission to advertise for construction of the Rankin Landing Fishing Pier Project. Greg Burgess stated that the Rankin Landing Fishing Pier was destroyed by a storm back on August 18, 2011. Greg Burgess stated that the design has been received. He stated that the estimated cost will be $220,000.00. A motion was made by Kenny Latham, seconded by Pete Burkes, that the Committee recommend approval to advertise for construction of the Rankin Landing Fishing Pier Project as presented and included in the documentation included in the Exhibits to these minutes. The vote was as follows: For: Burkes, Locke, Latham, Crosby, Mitchell, Murrell, Ford, Carraway, Arledge, Allen, Bobinger. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY
III. Craig Hunt discussed the monthly camping pad rental agreement with the Committee. He stated that this agreement is labeled for Coal Bluff but is used throughout all of the campgrounds. Craig Hunt recommends the revised agreement be accepted. A motion was made by Kenny Latham, seconded by Trey Bobinger, to accept the campground rental agreement as included in the exhibits to these minutes. The vote was as follows: For: Burkes, Locke, Latham, Crosby, Mitchell, Murrell, Ford, Carraway, Arledge, Allen, Bobinger. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY
Upon consideration of the per diem and travel for the month of November, a motion was made by Kenny Latham, seconded by John Locke that the per diem and travel report be approved for the month of November. The vote was as follows: For: Burkes, Locke, Latham, Crosby, Mitchell, Murrell, Ford, Carraway, Arledge, Allen, Bobinger. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY.
Upon consideration of the cash balance report for the month of November, a motion was made by Kenny Latham, seconded by Vernard Murrell that the cash balance report be approved. The vote was as follows: For: Burkes, Locke, Latham, Crosby, Mitchell, Murrell, Ford, Carraway, Arledge, Allen, Bobinger. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY.
The Board of Directors reviewed the monthly Claims Docket and a motion was made by Phillip Crosby, seconded by John Arledge, that the claims docket be approved. The vote was as follows: For: Burkes, Locke, Latham, Crosby, Mitchell, Murrell, Ford, Carraway, Arledge, Allen, Bobinger. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY.
Chief Waggener presented the patrol report. Chief Waggener stated that the writing of citations is down this month. He stated that the installation of gates at some of the neighborhood parks and posted hours of operation have helped the problems that were accruing. Chief Waggener stated that he has locking the gates on the bike trail.
John Sigman presented the following Executive Director’s comments:
• Lake level is currently at 296.27
There being no further business to come before the Board at this time, the meeting was adjourned at 10:06 A.M.
Jack W. Winstead, Chairman
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